Job Description

  • Category
    Administrative/Clerical
    Specific Schedule
    Mon - Fri 8am-4:30pm; evenings and weekends as needed
    Type
    Regular Full-Time
    Location
    Village Center
    Min
    USD $48,500.00/Yr.
    Max
    USD $61,000.00/Yr.
  • Job Summary

    Friendship Village Tempe is seeking an experienced Executive Assistant for full-time work in our Administrative office.

    Summary:

    • Assist administration in response and resolution to resident concerns and special projects as necessary.
    • Supports administrative functions by performing secretarial duties such as typing correspondence, reports and minutes of meetings.
    • Manages a variety of general office activities by performing duties personally or through subordinate supervisors.
    • Supervise all aspects of Village Center Reception Desk and Lead Receptionist.

    Education & Experience

    • High School diploma or equivalent (G.E.D.) required.
    • Bachelors degree required.
    • 2 years of supervisory experience is required.
    • Must be proficient in Microsoft Office software including Word, Excel, PowerPoint, and Outlook.
    • Notary Public preferred.
    • Must be able to work independently.
    • Must have excellent supervision skills, organization skills, and be detail oriented.
    • Excellent typing (65/wpm) and word processing skills are required along with the ability to take dictation and use dictation equipment, copy machines, efax, postage meter and various office equipment and computer software programs.
    • Requires the use of sound judgment with the ability to react in a positive and spontaneous manner, to evaluate and respond appropriately to the needs of residents, staff, visitors and vendors.
    • Must be able to work well under pressure, relate to a variety of personalities, and handle a multiplicity of tasks.
    • Requires continuous mental and visual attention to diversified operations.
    • Must be able to function efficiently despite frequent distractions and interruptions.

    Physical Requirements & Working Conditions

    • Must have good manual dexterity for computer input and typing.
    • Must be able to sit for long periods of time.
    • Must be able to lift 10 pounds.
    • Must be available to cover for receptionists during absences due to lunch periods, illness, tardiness, etc. This includes evenings, weekends, and possible holidays.
    • Must also be willing to work extended hours on Board nights and when the demand dictates.
    • The Executive Assistant desk is located in a busy, open office area, faced with constant interruptions and distractions.
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Employee Benefits:

    At Friendship Village Tempe, we truly value our employees. We offer full-time employees benefits including:

    • Medical, Dental, and Vision Insurance
    • 403B Retirement Plan – with Company Match
    • Life / Disability Insurance
    • Opportunities for Advancement
    • Competitive Pay
    • Direct Deposit
    • Employee Referral Bonus
    • Accident Insurance
    • Paid Holidays
    • Paid Sick Time
    • Paid Time Off/Vacation
    • Educational Grant Program
    • Employee Wellness Program and Gym On-site
    • Employee Discounts
    • Discounted Bus Passes
    • Discounted Employee Meals
    • Emergency Loan Program
    • Employee Events
    • Employee Recognition Programs
    • Flexible Spending Account
    • Trip Reduction Program
    • Paid Bereavement Leave
    • Paid Jury Duty
    • Leave of Absence Policy
    • Military Time Off

    Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

    Apply Online